Main Content

Privacy Policy ■ ■ ■

Main Content


Privacy Policy

Privacy and Data Security/Permission-Based Marketing
Exhibitor Invites values its relationship with and the privacy of its visitors and customers and uses commercially available technology to safeguard personal information collected through the Sites. Exhibitor Invites is also committed to best in class permission-based email marketing services. Please read Exhibitor Invites’ Anti-Spam Statement and acceptable User Conduct below with which you must comply. Nevertheless, the internet is an open medium and no data transmission through the internet is completely secure. Exhibitor Invites cannot guaranty or warranty the security of your transmission and therefore you transmit information of any nature or sort at your own risk. Once received, your personal information is stored in Exhibitor Invites’ secure database in the United States. Exhibitor Invites takes various precautions to safeguard your personal information against loss, theft and misuse as well as unauthorized access, disclosure, alteration and destruction. 

Authorized Users/Passwords/User IDsYou are responsible for the safety and security of all user ids, logins, passwords or other security features through which you or your authorized users may access and for all actions taken through the Sites’ security features. An authorized user is anyone, whether an individual or entity, you have authorized to use the Exhibitor Invites Network on your behalf; and to whom you have assigned and issued unique passwords and user IDs. It is your responsibility to administer user ID’s and passwords only to authorized users, to preserve the confidentiality of and not share your user IDs and passwords. You are responsible for issuing, administering, updating and ensuring that proper security measures are in effect with respect to all passwords and user IDs for your authorized users. You are also responsible for monitoring, supervising and terminating, when appropriate, access to your Exhibitor Invites account by your authorized users. You should keep full and accurate records of all issued, active and inactive passwords and user IDs. The right to use passwords or user IDs terminates immediately upon the earlier of termination of these Terms of Use or an authorized user’s authorization. The use of passwords and user IDs constitutes your acts and Exhibitor Invites may rely upon the instructions, consent given and all action taken, without verifying the identity or authority of any person accessing your online Exhibitor Invites account through use of your passwords and user IDs. Although each authorized user is personally responsible for its actions, you are responsible for ensuring that each authorized user is aware of and complies with these Terms of Use. You are responsible for the acts and omissions of your authorized users. It is also your responsibility to notify Exhibitor Invites immediately when you need to terminate an individual’s access. You are responsible for the actions of each individual to whom you have given access. If you share your login, password or other security features provided to you by Exhibitor Invites with anyone, you are responsible for that individual’s actions, including all Orders placed.  Exhibitor Invites is not obligated to verify or confirm the identity of anyone using valid client ids, logins, passwords or other security features assigned by you to your users.

Information Collected. In general, you may visit the Sites without telling Exhibitor Invites who you are or revealing personal information about yourself. Information Exhibitor Invites collects without your specific consent is anonymous and cannot identify you. For example, Exhibitor Invites, its business partners and other companies providing Services to or on behalf of Exhibitor Invites (such as, for example, companies assisting with the operation or features of the Sites, advertising and promotional campaigns, surveys, contests and the like) may use various technologies (such as cookies, web beacons, pixel tags, click-through URL links) to collect non-personally identifiable information discernable as a result of your visit. This may include, without limitation, your IP address, web pages requested or viewed, date, time and domain type, demographic information and responses to surveys, promotions and advertisements. Information gleaned from your browser is automatically received and recorded on server logs.  As technology evolves, information may be gathered through other means as well. You may set your browser either to notify you when you receive a cookie or to refuse to accept cookies.  However, if you do so you may not be able to participate in certain of the Sites’ features.

Personal information is information collected from a variety of sources in any form that personally identifies you, such as your name, address, e-mail address, telephone number, in conjunction with additional information that may not be otherwise publicly available, such as professional, employment, health, financial or demographic information. Credit card information may be collection in connection with any order you place. You may provide personally identifiable information directly; it may be gleaned through the Sites or collected from other sources. For example, when you register on the Sites, you create a personal profile providing your name, telephone, email address and in some cases your mailing address or credit card information and choose a password for security. The Sites save your information so that the next time you log on, you only need to enter your unique id and password. Your credit card information will only be retained as long as necessary to fulfill any orders to completion unless you choose to charge recurring fees to your credit card, in which event it will be retained for the term of your order. You cannot communicate with Exhibitor Invites through the “Contact us” or customer support links on the Site, via email or telephone without providing personally identifiable information. If you contact Exhibitor Invites or its service providers, a record of that session or correspondence will be maintained. Personally identifiable information you voluntarily provide is collected and stored to enable you, both as an Event attendee and Exhibitor, to manage your Event participation, to use the Services, provide Events notification, receive technical and other support services, respond to questions, receive Exhibitor Invites’ eNewsletters and/or emails, identify products or services that may be of interest to you based upon your previous selections and for other marketing and administrative purposes such as surveys for research purposes or other promotions. Additionally, Exhibitor Invites may be affiliated with other companies with whom it may share information collected through their respective websites. 

Information Use/Sharing.  Exhibitor Invites uses information collected to administer the Sites, provide the Services, assist in diagnosing problems, tracking browsers, all of which assists it in better understanding how the Sites are used. Exhibitor Invites may use any non-personal information gained through or gleaned from the Sites for any legal purpose, including for purposes of developing, using and making available to third parties (at no charge or for a fee) aggregated information, such as regarding trends, services, security/privacy patterns and research, internal record keeping and reporting, measuring and reporting learning, performance and other statistical information concerning any aspect of the Sites. If you do provide us with your personally identifiable information, Exhibitor Invites will use it only for the purpose for which it is collected in compliance with its Anti-Spam Statement unless you consent to a broader use. Exhibitor Invites will not trade, sell or share your personal information with third party marketers without your consent (i.e., “opting-in”) unless required by law or as disclosed to you as provided in these Terms of Use or when the information is collected.

Exhibitor Invites uses personal information you provide in a number of ways. When you register, you create a member profile that enables you to choose to interact with Exhibitor Invites in a variety of ways, including receiving emails and text messages.  You may, at any time, limit your interactions, for example, by updating your member profile.  Please note that you may continue to receive messages for a short time until Exhibitor Invites’ records are updated. Various types of personal information is required to provide the Services, fulfill your requests for products/Services, literature or other information, to provide support or other customer service, product research, answer questions, correct problems with the Sites specific to you, to notify you of new or improved products or product uses, to enlist your participation in email campaigns, surveys, promotions, sweepstakes or contests, to customize Licensed Content, improve customer support services, or conduct research, advertising, marketing and promotional campaigns, to provide anonymous reporting for internal use and to third parties. Information collected from any source may be combined to improve products and services and enable more targeted, tailored communications. It may also be aggregated and made available without identifying you to ascertain trends, products, security/privacy patterns and research, internal record keeping and reporting, measuring and reporting learning, performance and other statistical information concerning any aspect of the Sites.

If Exhibitor Invites were to merge with or be acquired by another company or if it were to cease operations, your information, may be transferred to the surviving or acquiring entity and will then be subject to that entity’s privacy terms which may be different from those of Exhibitor Invites. Your personal information may be disclosed if there is reason to believe that disclosure is necessary to identify, contact or bring legal action to enforce any of its rights, including against you or a third party, for nonpayment, violation of any agreement, and to prevent injury to or interference with Exhibitor Invites’ rights or property, the rights or property of other users of the Sites or anyone else that could be harmed by such activities. Exhibitor Invites may disclose or access account information when Exhibitor Invites believes, in good faith, that disclosure is required by law, for administrative and other purposes deemed necessary to maintain, service and improve the Sites and Exhibitor Invites’ Services and to protect its rights or property. By accessing and using the Sites, you agree that information you have provided may be used and disclosed as described above or as these Terms of Use may be modified from time to time.

International Visitors/Users.  If you access the Sites outside the United States, your connection is through and to servers located in the United States.  Any personal information you provide will be processed and maintained in the United States on Exhibitor Invites’ Sites’ servers and/or other network systems operated by or for Exhibitor Invites’ benefit. If you access the Sites and/or reside outside of the United States, your information may be stored, transmitted and shared in accordance with U.S. data privacy laws which may not be equivalent to those in effect in your country.

To Update Your Information/Unsubscribe. You have choices as to how Exhibitor Invites will communicate with you. The Sites allow you to choose to receive, or stop receiving communications from Exhibitor Invites and to update your registration information. Please note that if you register on a third party website through a link on our Sites or through another registration process, these privacy terms will not apply. You will be subject to the privacy statement of that third party website and you will need to follow the directions set forth on that website to unsubscribe or opt-out of receiving further communications.

Notice to California residents about your California privacy rights. In addition to the other rights described in these Terms of Use, if you reside in California, you have the right to request information regarding the third parties with whom Exhibitor Invites has shared personal information for direct marketing purposes during the past year. You have the right to submit a request to Exhibitor Invites at its designated address and receive the following information within 30 days of its receipt of that request: (1) the types of personal information disclosed to third parties during the immediately preceding calendar year, (2) the names and addresses of third parties that received the personal information, and (3) if the nature of a third party’s business cannot be reasonably determined from the third party’s name, examples of its services or services. you are entitled to receive a copy of this information in a standardized format. Information provided will not be specific to you individually. All such requests must be in writing and sent to Exhibitor Invites’.

Data Storage: You are solely responsible for back-up of all data, including information contained in your mailing lists,  you provide to Exhibitor Invites for its use in the provision of Services. You acknowledge and agree that Exhibitor Invites shall have no liability or obligation to maintain the integrity, back-up or storage of your data.  Exhibitor Invites agrees to store your data for a period of thirty (30) days after termination of an order. Thereafter, Exhibitor Invites shall have no obligation to maintain or provide any of your data nor shall it have any liability for destruction of your data upon the expiration of the thirty day period. Your use of excess data storage space may result in additional fees. Exhibitor Invites agrees to notify you when the average storage used reaches approximately ninety percent (90%) of the maximum, however any failure by Exhibitor Invites to notify you shall not relieve you of the responsibility to pay additional storage charges.  You may purchase additional disk storage at the then current rate.